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We’re Hiring! Dispatcher / Operations Manager

We're hiring, apply today!

Dispatcher / Operations Manager Details!

Position: – Dispatcher / Operations Manager
Work Hours – Full time 7.30 am to 4 pm Monday to Friday ( ½ hour lunch )
Office Location – San Marin Exit off 101, Novato CA

We're hiring, apply today!We are a small efficient company. We are active in Plumbing, HVAC, and Radiant Heating Service, Repair, and Replacement. We do small Electrical, and General Contracting works associated with our main trades. My intention is not to grow large. This position involves multitasking. We are small enough that there is adequate time for the multiple tasks for a well-organized person.

We are looking for a quick thinking, multitasking individual who can make decisions to match our resources to the work on hand and the constant incoming work, with a schedule that is always changing.

Experience: – Preferably four to five years’ experience in a similar operations dispatching position. We are willing to train someone with the aptitude and drive this position demands.


  • Schedule and dispatch all service technicians, installers, and sales people (currently six trucks with seven people including the owner).
  • Provide adequate job information for all calls dispatched
  • Primary call taker for incoming calls (second person in office will be a backup)
  • Responsible for closing out all completed jobs, verifying method of payment at closing
  • Tracking incomplete jobs, jobs requiring extra visits, jobs requiring parts
  • Arranging pre site measure ups for all installation jobs
  • Verify installs have been pre sited (complete sales info, measure up paperwork, permit applied for, and materials ordered) before they are dispatched.
  • Verify permits are on hand, final inspections, permit tracking
  • Verify all water heater, boiler, furnace, air conditioning, and ductwork projects have job completion surveys.
  • On a weekly basis print out revenue reports per technician or truck (currently four reports)
  • Handle customer complaints – independently and promptly where ever possible
  • Reply promptly to customer inquiries for scheduling work, estimate appointment requests.
  • Tracking and calling on pending estimates in a timely manner.
  • Responsibilities:
  • This role is the key make it or break it pivotal role in the Company.
  • Sending the correct Technician to the correct job, with adequate time to do the work, with the correct equipment and materials is key to us making money.
  • Following through on those jobs is the key to customer satisfaction and repeat business.

Compensation :
This is a management position. Operations management is a key position
Compensation will be commensurate with experience and performance.

We will not tolerate :
Tardiness, dishonesty, lack of professionalism, or the inability to perform the duties outlined above. Please do not apply for this position if you currently do not have the skills needed, or the aptitude to quickly acquire the skills and knowledge to do this job.

The Owner :
Twenty years ago I sold a service company to a $7 billion a year corporation. Every technical task or office task I can perform myself. I am a good teacher. I associate with much larger successful service companies even though I intend to stay small. Click here to learn more about our story!

How to apply :
Please email your current resume and letters of reference. Due to the high expected responses we will only contact qualified individuals. Successful applicants will have their first pre interview by a professional recruiter via phone. We are aware that good applicants are usually fully employed and we can arrange evening and weekend interviews.

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